The Sports Marketing Association (S.M.A.),
founded in 1995, provides U of A students the opportunity to gain hands on
experience in the sports marketing industry. Members work closely with Arizona
Athletics to promote nineteen NCAA Division I sports by developing marketing
plans, establishing game day promotions, and by volunteering during game day
and community events. S.M.A. offers its members opportunities to learn from
industry professionals through guest speakers and its annual networking dinner.
Sports Marketing Association Constitution
Adopted on November 29, 1995
Revised on February 7, 2007
Article I – Name
- The name of the organization shall be: Sports Marketing Association.
- The organization is a student organization at The University of Arizona.
Article II – Objectives
- The objectives of the organization shall be:
- To provide students who have an interest in sports marketing an opportunity to gain practical experience in their potential field of employment and will also give those students who are not interested in sports marketing the opportunity to gain insight into an exciting new field.
- To provide networking opportunities for students interested in pursuing internships and careers in the sports marketing industry.
- To act as a marketing organization for students who wish to support the development and implementation of marketing strategies for The University of Arizona Athletic Marketing Department.
Article III – Membership
- Any student at The University of Arizona is eligible to be an active member.
- Any full-time student at The University of Arizona is eligible to hold office.
- Non-students may act as associate members, but may not vote or hold office.
Article IV – Elections
- Elections to the Executive Board shall occur during the last meeting of the spring semester for the following academic year.
- Newly elected Executive Board members shall formally take office during the first meeting of the fall semester.
- Students elected to the Executive Board must be currently enrolled at The University of Arizona as a full-time student and must not be on academic probation as defined by the University.
- Any vacancy of an Executive Board seat will be filled by a vote at the next appointed meeting. A majority vote by secret ballot shall constitute the filling of the vacant seat chair.
- Election to the Executive Board will occur through a majority vote by secret ballot of the association members.
- Any intention to run for office must be announced at the meeting previous to the elections.
Article V – Officers
- Any association member not on academic probation as defined by The University of Arizona may hold office. In addition, each Executive Board member must be a full time student (at least 12 units in progress each semester) and have a minimum GPA of 2.5.
- Officers will consist of President, Executive Vice President, Vice President of Events, Vice President of Marketing, Vice President of Finance and Vice President of Correspondence. All decisions and issues shall be attempted to be resolved by consensus, if not, majority vote.
- The President will oversee the conduct of the association and insure that assigned tasks are properly implemented. The president shall supervise all committees and their actions. The president shall also serve as the principle student liaison between the University of Arizona Athletic Marketing Office and the Sports Marketing Association.
- The Vice President shall assume the duties of the president in his/her absence. The Vice President shall also serve as the volunteer coordinator, working closely with the Athletics Marketing Office, as well as the Arizona Athletics interns. Also, they are to see to it that the programs and policies implemented by the Sports Marketing Association are of the highest quality.
- The Vice President of Events shall be in charge of arranging all speakers for the meetings. They are in charge of following up with speakers with thank you cards afterwards as well. In addition to the speakers, the VP of Events is in charge of being the primary planner of career development events, including the annual Networking Dinner.
- The Vice President of Marketing shall plan the social events for the Association. In addition to this, they shall also be in charge of implementing ways to advertise the association to create more interest, and draw more members.
- The Vice President of Finance shall prepare the annual budget for the association, collect all student fees, and maintain accurate financial records which are to be reported at the schedule Executive Board meetings.
- The Vice President of Correspondence shall keep records of attendance, events worked by members and all written material for the association.
Article VI- Terms of Each Office
- Each officer shall hold office for one academic year, beginning at the point of being elected until the last meeting in April the following year (when elections are held).
- If at any time during the course of the year a member of the Executive Board is placed on academic probation as defined by the University of Arizona and does not uphold the Association requirements of having a 2.5 GPA while maintaining a full time student status, that board member must resign but can still remain an active association member.
- If an officer is not performing their duties to the satisfaction of the Executive Board, the officers can open a vote up to the members of the club, to decide if the officer should be let go from their position. The majority vote will rule.
- Vacated offices are to be filled through the normal election procedures at the following member meeting.
Article VII – Meetings
- Meetings will be held biweekly at a pre-determined time and place.
- Meetings shall be called by the president or by the vice president during his/her absence.
- Meetings will be announced in advance by the president.
- A schedule of meetings for the semester should be made by the Executive Board within one month of the beginning of the semester.
Article IX – Advisors
- The role of the advisor will be to encourage, assist, and help coordinate the activities of the club.
- The advisor will be selected by the Marketing Department of the Arizona Athletics.
- Length of term of advisors is to be determined by the Marketing Department of Arizona Athletics.
Article X – Amendments
- The procedure for amendments, minutes of a meeting, association policies, or constitutional changes shall be done verbally.
- There shall be a one-week period of notification of an amendment and the implementation of such amendment upon its passage through vote by the association.
- Majority vote shall qualify passage of an amendment.
Article XI – Finances
- Association finances shall be obtained through fundraising, donations from sponsors, and member dues.
- These funds will be used for various association related expenses, allocated by the Executive Board, taking into account the wishes of the members.
- All association members will share equal responsibility for payment in full of all debts accumulated by the organization not covered by funds on deposit.
Article XII – Not-For-Profit Statement
- This is a not-for-profit organization.
- The Vice President of Finance should have a copy of official paperwork detailing the association’s Tax Identification Number in his/her possession.
Article XIII – Statement of Non-Discrimination
- This organization shall not discriminate on the basis of race, color, ethnicity, national origin, age, gender, disability or handicap, religion, sexual orientation, disabled veteran’s status or Vietnam era veteran’s status in any of its policies, procedures, and practices. This policy will include, but is not limited to recruiting, membership, organization activities, or opportunity to hold office.
Article XIV – Statement of Non-Hazing
- This organization will not conspire to engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm or personal degradation, or disgrace resulting in physical or mental harm to any fellow student or person attending the institution.
Article XV – Statement of Compliance with University Regulations
- The organization shall comply with all University and campus policies and regulations, in addition to all local, state, and federal laws.
Sports Marketing Association By-laws
Revised February 13, 2007
- Coordinates all activities of the organization.
- Oversees conduct of the association
- Supervises all committees and their actions.
- Liaison to the University community, Arizona Athletics Marketing department, and FESO
- Official representative of the organization.
- Calls regular and special meetings.
- Presides at meetings.
- Executive Vice-President
- Assumes duties of the president when necessary.
- Assists the president in coordinating activities.
- Coordinates volunteers for all sporting events
- Communicates with Arizona Athletics Marketing Interns on volunteer needs for sporting events.
- Vice-President of Marketing
- Distributes all flyers and marketing materials for the promotion of the club
- Coordinates all efforts in new member recruitment
- Vice-President of Events
- Maintains a database of contact information for speakers
- Schedules speakers and networking events for the club
- Serves as the point person for the networking dinner
- Follows up with guest speakers and sends thank you notes
- Vice-President of Finance
- Prepares annual budget for the association.
- Maintains accurate and current account of all organizational funds, keeps record of bank statements of credit cards
- Responsible for dispensing of funds in accordance with goals and programs established by organization
- Transfers name of new president to bank account by the first meeting of the fall semester
- Collects annual dues
- Reimburses all other executive officers and members who have made authorized club related purchases
- Vice-President of Correspondence
- Maintains accurate and current information of the organization and membership
- Assists president and executive vice-president to coordinate organization activities.
- Keeps attendance, events worked by members and all written material for the association.
- Prepares the agenda for meetings.
Meetings will be open to all organization active and associate members, faculty and Student Programs representatives. All executive board members should meet the week before a general meeting.